Vendor management · cluster
Booth Assignment Without the Spreadsheet Chaos
Booth assignment is where 80% of event-day disasters are born — double bookings, food trucks parked next to a generator, the artist who needs power assigned to a tent with none. The fix is a single source of truth, not three spreadsheets.
Build your booth inventory first
- List every booth: number, size, has power (and amps), has water, shaded, ADA accessible.
- Mark anchor booths (corner, near entrance, near food court) — these go to your top vendors first.
- Hold back 5\u201310% as flex inventory for last-minute swaps.
Match vendors to booths in this order
- Returning vendors who paid early — they get first pick.
- Anchor sponsors with contractual placement.
- Food vendors — they need power, water, and grease-trap access.
- Categories you want spread out (don't cluster all the candle vendors).
- Everyone else, by application date.
What every booth assignment must include
- Booth number + map coordinates
- Load-in window (e.g., 'Friday 2\u20134 PM, gate B')
- Power circuit and amperage
- Adjacent vendors (so they can coordinate)
- Tear-down deadline
Stop running vendors out of a spreadsheet
HoldThat EventOS handles applications, approvals, fees and attachments in one place.